How to Submit
- Open the International Reimbursement Form using the button above.
- Enter your contact details, role, session title or Spotlight project name.
- Provide your travel tier, routes into and out of China, and airfare, accommodation, and total reimbursement amounts in CNY.
- Enter your bank payment details.
- Upload clear receipts showing the date, item, and amount paid, together with proof of attendance, then submit the form.
The upload field accepts PDF, image, document, and ZIP files. A Google account is required to upload files.
Deadline: Submit by December 1, 2026 (45 days after the event). Reimbursements are processed within 45 business days after submission and attendance verification.
Eligibility
Travel funding is limited to Confirmed Speakers and Spotlight attendees (max one reimbursement quota per Spotlight project).
Reimbursement caps are based on travel distance to Shenzhen:
- Tier 1 — Intercontinental: Travel from outside Asia (North America, South America, Europe, Africa, Oceania).
- Tier 2 — Regional: Travel from within Asia (Japan, South Korea, Singapore, India, Thailand, etc.).
- Travel within Shenzhen is not reimbursed.
Your specific cap will be communicated in your acceptance email.
Covered Expenses
| Category | Covered | Not Covered |
|---|
| Airfare | Economy round-trip to Shenzhen. Itinerary must show cost and payment method. | Upgrades, seat selection, baggage fees, travel insurance |
| Accommodation | October 15–17, 2026 (event dates + 1 night prior). Room rate and tax only. | Meals, mini-bar, phone charges, dry cleaning, bottled water |
| Ground Transport | Not covered | All local transport in Shenzhen |
Also not covered: Visas · Meals · Daily commuting to ADEN Hotel Shenzhen Nanshan · Rental cars · Luxury rides · Conversion/bank fees · Personal travel days
General Rules
- Event attendance is required. Provide proof of attendance (e.g., a photo of your talk) to be reimbursed.
- Book refundable travel when possible. Unused non-refundable travel will not be reimbursed.
- GOSIM reserves the right to request additional documentation.
- Policy violations (fake receipts, incomplete attendance, overlapping event claims) result in a permanent ban from GOSIM travel funding.
For questions, contact travel@gosim.org.